# How do you collect wedding RSVPs without an app?

By Zaroor Aana. Last updated 14 November 2026. Page: https://zarooraana.com/guides/wedding-rsvp-without-an-app

> To collect wedding RSVPs without an app, ask guests to reply on a web page that opens from WhatsApp: a free Google Form, or a digital invitation with the reply card built in. Every answer lands in one sheet. Then phone the families who have not replied, about ten days before the first function.

## In brief

- Guests should not need to install anything or sign in: a web page opened from WhatsApp is enough.
- A free Google Form works well when every guest is invited to every function.
- When guests are invited to different functions, give each family a link that shows only theirs.
- Ask only for a name, who is coming, how many, which functions and the food preference.
- Treat the online count as the minimum and phone the families who have not replied.

## What are the ways to collect wedding RSVPs?

**Four ways families collect wedding RSVPs**

| Method | Cost | Where the answers end up | Works best for |
| --- | --- | --- | --- |
| Phone calls and a notebook | Free | With one person | A few dozen homes, and elders |
| Replies on WhatsApp | Free | Scattered across several phones | Small weddings |
| A Google Form | Free | A Google Sheet | One function, or everyone invited to everything |
| A reply card inside the invitation | Part of a paid invite | A sheet, with one link doing both jobs | Several functions and different guest lists |

## What should a wedding RSVP ask?

Every extra question loses a few replies. Ask for a name, whether they are coming, how many people, which functions, and vegetarian or non-vegetarian if the caterer needs it. Leave room for a short note. Skip email addresses and anything that feels like an office form.

## What if different guests are invited to different functions?

This is where a single form struggles: if the form lists the haldi, everyone knows there is a haldi. The clean way is a link for each family that shows only their functions. With a Google Form you can make one form per group, or leave functions off the form and keep that list yourself.

## How do you get a final count for the caterer?

1. Set a reply date three to four weeks before the first function.
2. A few days after it, list the families who have not replied and split the calls between the two sides.
3. Count per function, not per wedding: the sangeet and the reception rarely have the same number.
4. Give the caterer the count with the vegetarian and non-vegetarian split, and agree a margin.

## What will an online RSVP not do?

It will not make everyone reply, however easy you make it. Some elders never will, and some guests bring people they did not mention. Treat the sheet as the minimum, not the final number, and keep the phone calls.

## How do RSVPs work on a Zaroor Aana invite?

- Guests reply on the invitation itself: name, phone, coming or not, how many, which functions, food preference and a note. No app, no account, no login.
- Each reply goes straight into a Google Sheet that we set up and share with you.
- A summary tab totals families and guests, and counts each function with its food split for the caterer.
- A guest who replies again from the same phone updates their earlier answer instead of adding a second one.
- Each family’s link shows only the functions they are invited to.

It is included in every wedding invite (₹2,999, or ₹3,999 for Khaas designs). [See the designs](https://zarooraana.com/invites) or [how ordering works](https://zarooraana.com/how-it-works). For the sending side, see [how to send a wedding invitation on WhatsApp](https://zarooraana.com/guides/how-to-send-wedding-invitation-on-whatsapp).

## Questions families ask

### Do guests need to install an app or sign in to RSVP?

No. On a Zaroor Aana invite the reply card opens in the browser with the invitation, with no app, account or login. A Google Form also opens in the browser.

### Is a free Google Form enough for wedding RSVPs?

Often, yes. For one function, or when every guest is invited to everything, a Google Form linked under your invitation does the job at no cost. It gets awkward when guests are invited to different functions.

### Can a guest change their RSVP?

On a Zaroor Aana invite, yes. Replying again from the same phone updates the earlier answer in your sheet.

### Who can see the RSVP replies?

Only you. On a Zaroor Aana invite, replies go to a Google Sheet shared with you and are not shown to other guests.

## See it for yourself

- [See the wedding invites](https://zarooraana.com/invites)
- [What you receive](https://zarooraana.com/how-it-works)